Community Foundation Seeks Receptionist

Published: January 14, 2015 | By: Greater Cedar Rapids Community Foundation | Category:

Title: Receptionist

Hours: Full-time, Non-exempt

Reports to: Vice President of Development

Position Summary:  Serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system; offers support to the Community Foundation teams.

 

Principal Responsibilities

  • Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries and taking messages.
  • Directs visitors by maintaining employee and staff directories; giving instructions.
  • Maintains security by following procedures; monitoring equipment.
  • Maintains telecommunication system by following manufacturer’s instructions for house phone and console operation.
  • Maintains safe and clean reception area and common areas by complying with procedures, rules, and regulations.
  • Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
  • Maintains vendor list and is liaison for communication.
  • Updates meeting location signs daily and sends daily communication to staff regarding on-site events and activities.
  • Assists with facility rental and maintains calendar of reservations.
  • Orders office supplies.
  • Processes incoming and outgoing mail daily and routes materials.
  • Assists with function and maintenance of all office equipment, including copier, fax, mailing equipment, phones and computers.
  • Assures the records retention policy is being followed.
  • Contributes to team effort by accomplishing related results as needed.
  • Provides support for processing donor gift acknowledgement letters, Endow Iowa applications, donor welcome information and grant distribution letters.
  • Provides assistance with preparing for team meetings and events such as preparing materials, reserving rooms, ordering meals, set-up/clean-up and RSVPs.
  • Reviews newspaper daily for information on donors and notifies the appropriate development staff of news.
  • Assists with database maintenance and filing.

 

General Duties and Responsibilities

  • Complies with all Community Foundation
  • Maintains confidentiality as defined in the Community Foundation Confidentiality Policy.
  • Demonstrates a positive attitude and professional manner, both in appearance and actions in carrying out job responsibilities.
  • Follows emergency plan in crisis situations.
  • Attends and participates in Community Foundation meetings as directed.
  • Maintains scheduled work hours, M-F, 8:30 a.m. – 4:30 p.m. and notifies his/her supervisor personally of absences.
  • Promotes a team concept by being courteous, helpful and supportive to other employees and all Community Foundation
  • Maintains the cleanliness of the work environment.
  • Completes/submits forms related to payroll and human resources accurately and on time to supervisor.
  • Performs all other duties as assigned.

 

Qualifications

  • Prior experience as a Receptionist or similar role preferred.
  • Knowledge of or experience in a nonprofit organization preferred.
  • Proficiency in Microsoft Office Suite.
  • Excellent verbal and written communication skills.
  • Ability to write and proofread business letters and other correspondence.
  • Excellent interpersonal skills that promote a supportive environment.
  • Excellent organizational skills and attention to detail.
  • Experience in database software preferred.

Please email cover letter and resume to Laura Booth at laura.booth@gcrcf.org or mail it to:

Greater Cedar Rapids Community Foundation
324 3rd St. SE
Cedar Rapids, IA 52401

The application deadline is Monday, January 26, 2015 at 4:30 p.m.

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